Textbox

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Textbox question type lets people enter a single line of text. For example, people can enter responses to simple questions.

You can use actions to control if anything happens when the form user enters particular information.

Notice

If your form users enter a key word such as 'clubs', then a list of clubs at your campus appears.

How To

Add a Textbox and Set Up the Definition Properties

Access the form you are working with.
Click Add Question.
Enter a Unique ID for the textbox.
Select Textbox from the Type drop-down.
In the Text field, enter and format the label you want to use to describe the textbox field.
Tip
This label is visible to form users.
Use the Text Position options to move it to the top or right.
If you are grouping fields, enter the group name in the Group field.
Note
Each question being included in the group must have the same group name in this field.
If you are using a collection grid:
1. Select the grid you are associating the textbox with from the Grid drop-down.
2. Select the appropriate Grid Function from the drop-down.
Click Save.

Configure Textbox Settings

Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click on the form you are working with.
Click on the tab you want to work with.
Right-click on the question/field and select Properties to open the Edit Item pop-up.
Click the Settings tab.
Use the Alignment options to move the question to the center or right.
Enter the Width and Height you want the question to be.
Note
You can use the percentage of 100 or use px, pt values (e.g., enter 50% or 50px to make a question smaller).
Use the Font Size field to determine the font size of the text the user enters.
Tip
Consider the height and width of your field. If you size them down and use a large font size, text may not appear.
Enter a known CSS class in the Input control CSS classes field if you want to apply a CSS class to the question.
Set up the attributes:
1. Select the Required checkbox if users are required to select an option.
2. Select the Read Only checkbox to make the question visible to users but not available to select.
3. Select the Show Only in Report checkbox to make a question/field only visible in the report view or EX FormFlow - Workflow.
4. The Hide On Load setting can be used to hide a question on the form until another action takes place.
  Caution
  This setting will soon be discontinued. To show/hide a question, use the Rules tab.
5. Select the Include in Report Grid checkbox to include the question in the form report summary table on the Report View.
Enter a Default Value if you want specific text when the user access the question.
Note
Form users can update what is entered here. You can also use @@ string replacers in this field.
Select the Add Double Value to Final Balance checkbox if your question includes a value amount mapped to a selected Payment Profile and you want to double the final balance amount.
Caution
We recommend that you use the Balance Calculator to modify the final balance as this setting will eventually be discontinued.
Select the Multiply Balance by Double Value checkbox if your question includes a value amount mapped to a selected Payment Profile and you want to multiply the amount by the Fee Amount in the Payment Profile.
Caution
We recommend that you use the Balance Calculator to modify the final balance as this setting will eventually be discontinued.
Notice
An event participant is registering for an event and they have 3 guests attending with them. There's a fee and when they select the number attending this will multiple the fee of the event by 4.
Use the Map to Payment Field drop-down to select the question information available to the payment feature.
Select the appropriate event field from the Map to J1 Web Event Field drop-down options to associate the question with information in J1 Web Events.
Important
This option is only available to schools with a J1 Web Events Management license.
Note
If you use the question with a multi-part event that allows invitees to select the events they are attending, see Build a Multi-Part Event Registration Form.
Enter additional information or brief instructions for form users in the Help Info Text field.
Note
Help information is shown next to a help icon that shows your text when the user hovers over or clicks on it.
Important
This option is only available to schools with a Candidate license.
Click Save changes.

Associate an Action with the Textbox

Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click on the form you are working with.
Right-click on your form question and select Properties to open the Edit Item pop-up.
Click Rules.
Click Add Step.
In the first drop-down, select the If answer value is condition.
Note
Rules MUST ALWAYS have an If answer value is condition in the first statement of the sequence. This tells FormFlow to execute the action if the user's answer matches the answer value you specify.
In the answer value field to the right of the drop-down, enter the answer value that will trigger the action to execute.
Tip
If you want the action to execute if any answer is entered, or if you are setting the action to trigger when a button is selected, enter * in the answer value field.
In the third drop-down, select the action you want to happen.
sidebar. Examples
To show the form user a message, select Alert: Show message. A blank field appears where you can enter text you want shown in a pop-up notification. This can be useful when you want to notify the form user about their choice.
To show or hide other form options based on what the forum user selected, use the group clear, hide, show, and toggle options.
Click Add Step to add another action.
Select one of the following conditions from the drop-down list:
- Else if answer value is tells FormFlow to execute the action if the answer value matches the new answer value you specify when the "If" condition fails.
- Else will tell FormFlow to execute the action if no previous conditions were met.
- And will tell FormFlow to execute the action in addition to any other action that is set to execute in the previous rule condition.
Use the drop-down and answer value field to define what actions you want to occur when the form user is working with a question.
Repeat steps 10-12 to add as many actions as needed.
Click Save.

Create a Data Source

Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click Site Administrators.
From the toolbar, click Data Sources.
Click the Add icon to the right of the Data Source drop-down list.
Enter a Name for the data source.
From the Use Database drop-down, select the database you want to pull the data from.
Tip
This could be your J1 database or another external database you are using with FormFlow - Forms.
Select the Is Access Control List checkbox if the data source will be used as a list to control access to the form.
Select the Require Authentication checkbox if you do not want the data source to be executed unless a user is logged in.
Tip
This may be useful if the data source contains sensitive information. Jenzabar recommends using string replacers in your data source query to further tailor the results that will display to the user.
In the DataSource Query field, enter your SQL query that will select and/or filter the information in your database that you want to make available in your form.
Click Save DataSource.
Click Done.

Add an Auto-Complete to the Textbox

Note

An auto-complete suggests options the form user can select from as they enter their response. For example, the form user starts typing their intended field of study. As they start typing English, English Literature, English Writing, English Business Writing options from your database appear.

Users are not limited to the auto-complete options.

Follow the steps to Create a Data Source.
Click Manage Forms.
Click the form you are working with.
Click the tab you are working with.
Right-click on the textbox question you are associating the data source with and select Properties.
Click the Options tab.
Select Dynamic Options.
From the Options Source drop-down, select the data source you created.
Click Save changes.

Set Up a Look Up

Note

A look up takes the value supplied by the source question, passes the information back to the database asynchronously, and return values to be assigned to other inputs on the page.

A look up data source can return multiple columns from multiple tables, but the restriction is that a single row is returned from the query. This row is almost always associated with a value provided by the source question. This value can be referenced in the data source query using the parameter “@@LookUpValue”.

Complete the steps to Create a Data Source.
Click Manage Forms.
Click on the form you are working with.
Click on the tab you want to work with.
Right-click on the textbox, drop-down, or hidden question and select Properties to open the Edit Item pop-up.
Click the Look Up tab.
From the Look Up DataSource drop-down, select the data source you want to use to look up information. The table columns associated with the data source appear with corresponding drop-downs.
From the drop-downs, select the Unique IDs of the form questions/fields you want to auto-populate with information from the matching table columns.
sidebar. Example
Select the Execute on load checkbox If you want your look up to execute immediately when the form is accessed.
Note
By default, the lookup will execute when the value of the question changes.
Select the Trigger After Set checkbox if the questions/fields being populated should trigger the question/field's events.
Select the Preserve user input checkbox if you want to save the text a user manually inputs in a field that utilizes a lookup.
Note
If there is a default value in the field, that would also be preserved. If you use the default value setting and pre-populate the field with @@LastName, it considers that user input and the value wouldn't be overwritten if this setting is checked. If this is not selected, the text pre-populated by the lookup will overwrite any text that the user inputs.
Click Save changes.

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