Grade Entry
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
The Grade Entry feature allows you to assign grades to students in courses for which you're responsible. You can enter midterm and/or final grades and update existing grades for students in your courses. You can also enter Absences and Clock Hours.
The View Course List link on the default screen opens the main Grading Course List page where you can view your courses for the selected term and division.
You can enter grades when the grading period for the course is open. The Grading Period Open? column lists the grading periods and whether they're open. To determine whether the period is open, the system calculates from the start and end dates of both Grade Entry and Grade Blackout. It uses the dates it finds first, searching in this sequence:
Courses window | Course tab | Grading subtab
Year Term Subterm window | Year/Term/Subterm tab | Grading Periods subtab
Year Term Subterm window | Year/Term tab | Grading Periods subtab
Note
If you're logged in to the Campus Portal but haven't been assigned an ID Number for your institution's database, the link will not display. A message informs you.
From the Grade Entry feature, click the View Course List link. The Grading Course List screen is displayed.
Select a Division.
Select the Term.
Click the Search button. The list of courses appears.
Click the Course link. The Update Student Grades page opens displaying the student list.
Select Midterm Grade or Grade, and enter or update grades.
If a student has FERPA restrictions in place. If so, a red exclamation mark appears beside the student's name.
You might have permission to enter new grades, to update existing grades, or to do both. Only your permitted options are available.
Click the Save button.
If the save is successful, the Current Student Grade List page displays the class list with the updated grades.
If the save was unsuccessful, the Unsuccessful Save page displays the reason for the error.
To return to the Update Student Grades page, click the Return to Previous Page link. The grades you entered are displayed.
To return to the Grading Course List page (abandoning your edits), click the Return to Course List link.
Click the Printer Friendly link to print the Grade List. The Printer Friendly page shows only current information.
Tip
You can also update grades from the Faculty Course Center feature.
On the Grade Entry feature, you enter letter grades. However, if a numeric grade is also required (such as for dual enrollment courses, the Numeric Grade Entry prompt pops up. Enter the numeric grade and click Submit.
On the Grade Entry feature, if the course is a Performance Based Education Success (Developmental) Course, select a value in the Developmental Performance drop-down.
Note
The Developmental Performance drop-down is available for schools with Texas state reporting license.
From the Grade Entry feature, click the View Course List link. The Grading Course List screen is displayed.
Select a Division.
Select a Term.
Click the Search button to display the list of courses.
Click the Course link to open the Update Student Grades screen, which displays the student list for the course.
From the Default Grade drop-down, select the default grade you want to assign to all students. If a student has FERPA restrictions in place, a red exclamation mark is displayed beside the student's name.
Click the Set Default Grade button. Empty grade fields will be populated with the default grade if the grade scale for the student matches the grade scale for the course and if you have permissions to enter new grades for students. If the two grade scales do not match, the default grade will not be populated for the student.
If you need to edit the default grade for individual students, choose the appropriate grade from the Midterm Grade or Grade drop-down for those students.
Click the Save button.
If the grades were saved successfully to the institutional database, the Current Student Grade List page displays the class list with the updated grades.
If the grades were not saved, the Unsuccessful Save page is displayed with the reason for the error.
You can click the Return to Previous Page link, which returns you to the Update Student Grades screen where the grades you entered will still be displayed.
You can click the Return to Course List link, which takes you to the Grading Course List page.
Click the Printer Friendly link to print the Grade List. This page displays only current data.
Where available, click the Printer Friendly link to print the Student Grade List. This page displays only current data.