Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
The online application form template is set up to populate the Candidacy tab questions based on information in your J1 database and on the options the applicant selects. When the applicant selects the year they plan to begin their studies, only terms related to that year are available in the following questions.
If you are pointing to the J1 database and using all of the application form template questions, little setup is needed. The following describe how the form questions are tied to one another and step through how to check the related Jenzabar-provided data sources. If you are not pointing to the J1 database, you may need to update these data sources.
Note
The question options are populated by the JZB - Candidacy Year List data source. It is also used to determine what terms will be available in the following What term do you plan to begin your studies? question.
Select Data Sources from the Tools menu.
From the Data Source drop-down, select JZB Candidacy Year List.
Tip
Make a copy of the provided JZB - * data sources as they may be updated and overwritten in a future release.
From the Use Database drop-down, verify the correct database is being used.
Note
The template automatically uses the J1 database, YEAR_TERM_TABLE table.
Review the Data Source query to ensure the table and column your school uses to manage years and terms is selected. If your school uses a different table for your years/terms, update the query as needed.
Test or save your data source.
Click Done.
Note
The data source is set up on the question properties, Options tab. When the applicant selects a year, this drop-down will show the available terms. If a particular term isn't appearing, check the J1 Desktop Year Term Subterm window.
Note
The options for this question are populated by the JZB - Candidacy Term List data source and only show the terms available for the year the applicant selected in the What year do you plan to begin your studies? question. This data source filtering is set up on the question's properties and only needs to be updated if you changed the Unique ID of the What year do you plan to begin your studies? question. The options for this question are populated by the JZB - Candidacy Term List data source and only show the terms available for the year the applicant selected in the What year do you plan to begin your studies? question. This data source filtering is set up on the question's properties and only needs to be updated if you changed the Unique ID of the What year do you plan to begin your studies? question.
Select Data Sources from the Tools menu.
From the Data Source drop-down, select JZB Candidacy Term List.
Tip
Make a copy of the provided JZB - * data sources as they may be updated and overwritten in a future release.
From the Use Database drop-down, verify the correct database is being used.
Note
The template automatically uses the J1 database, YEAR_TERM_TABLE table.
Review the Data Source query to ensure the table and column your school uses to manage years and terms is selected. If your school uses a different table for your years/terms, update the query as needed.
Tip
The ##CandidacyYear placeholder means the question requires the year input from another question to populate that part of the data source.
Test or save your data source.
Click Done.
Note
The link to the What term do you plan to begin your studies? data is set up on the question properties, Options tab. When the applicant selects a year, this drop-down will show the available terms. If a particular term isn't appearing, check the J1 Desktop Year Term Subterm window.
Note
The question options are populated by the JZB - Candidate Program List data source.
Select Data Sources from the Tools menu.
From the Data Source drop-down, select JZB - Candidate Program List.
Tip
Make a copy of the provided JZB - * data sources as they may be updated and overwritten in a future release.
From the Use Database drop-down, verify the correct database is being used.
Note
The template automatically uses the J1 database, PROGRAM_DEF table.
Review the Data Source query to ensure it is the table your school uses to manage programs. If your school uses a different table for your programs, update the query as needed.
Test or save your data source.
Click Done.
Note
The data source is set up on the question properties, Options tab. If a particular program isn't appearing, check the J1 Desktop Program Definition window and the Show on Web checkbox.