Schools using Competency Based Education (CBE) features can allow students to search for courses by competency. Administrators turn on the setting on the Registration Settings page.

Students search in the Campus Portal in the Student Registration feature.

Schools using the Open Enrollment feature can select a method calculating the Census Date and Last Student Withdrawal Date for Open Enrollment catalog courses or sections.

For any course or section, there are three options:

Edit the Manage Course Details page or Manage Section Details page to set the method.

When a student registers for the section, we use this method to calculate the individual student's Census Date and Last Student Withdrawal Date. The dates appear in the student course records such as on the section's Manage Student Section Details page.

Begin Date: the day the student registers

End Date: the day the student's grade is entered

Census Date: calculated according to the method selected above

Last Student Withdrawal Date: calculated according to the method selected above

Instructors now have an improved grade-entry experience. The new format allows you to save grades for any one student at a time if you wish. The page now uses a familiar spreadsheet format, and you can sort the rows by any column.

You can also copy and paste from cell to cell, and you can fill down from one cell to any number of cells below it.

You can also filter the columns by conditions or values.

Messages remind you to fill in all required information for each student.

A number of new fields are included.

On the Grade Entry page, if the student is marked as dual enrollment, both Numeric and Letter grades are required. A message reminds you, and you can't save until both grades are entered for the student.

Students can now withdraw from courses using the Student Registration Feature on the Campus Portal. Use the new settings on the Registration Administration page to select a default withdrawal grade and to edit the withdrawal messages that students receive.

Now you can change a the enrollment status in a section for one or multiple students. Use the Action button for an individual student and the Options button for all selected students.

The Update Enrollment Status feature was previously called "Update Transaction Status", and it was available only for one student at a time.

These permissions have been added to the Student Management section of both the Registrar and the Registration Module Manager role.

All three are for the Student Information Details page on the Registration Operations hub. All three are selected by default. However, if your school created or copied roles from the Registrar or Registration Module Manager role before 2019.5, you need to select these manually in those copied or created roles.

The Open Entry feature allows students to enter courses throughout a term, regardless of add-drop deadlines. Early Exit allows students to finish courses before the term's end and move on to other courses. Together, the two features offer your school great flexibility. Students can accomplish more faster or complete courses outside of a term's usual boundaries.

Set Up a Catalog Course

Turn on Open Entry and Early Exit in J1 Web on the Manage Catalog Course Details page.

Tip

You can also turn on Open Entry and Early Exit for particular catalog courses in J1 Desktop on the Catalog window, Course Attributes tab.

Set Up a Section

New sections you create from Open Entry catalog courses inherit the course's Open Entry and Early Exit settings by default. To change existing sections to Open Entry and Early Exit, use the J1 Web Manage Section Details page.

Note

Setting up existing sections for Open Entry and Early Exit on the J1 Desktop Courses window is planned for a future release.

Many features that previously were only in the desktop application are now conveniently available in the J1 Web application. Manage your course catalog and the sections in each term. Register students, move them to different sections, and drop or withdraw them. Manage your faculty. Administer student information and holds.

You will find new Registration features in these hubs:

In the Registration Administration hub, you can now:

In the Registration Operations hub (formerly the Registration hub), you can now:

These new features join the features that were already available, such as managing roles, configuring settings, and processing attendance. Likewise, the Academic Department hub (formerly the Courses hub) and the Faculty hub retain useful features such as viewing rosters, entering grades, granting overrides, reporting attendance, and contacting students.

Setting Up for J1 Web Registration

We have added a section to the online help with information about setting up J1 Web Registration features. See the Registration Admin Hub Setup Checklist in J1 Web Online Help, or download the Registration Admin and Setup Guide PDF.

Create and Manage Catalog Courses and Sections

You can create and manage both catalog courses and their sections. The process is similar for each, but sections include specific information such as schedule and instructors.

Catalog Courses

The Manage Catalog Courses page shows information related to each course, including enrollment, capacity, grading settings, credit hours, and more. To see all the information available on this page, use the view drop-down in the table title to switch between views.

Learn more about managing catalog courses. [link to regadmin_online help]

Sections

Use these pages to create new sections and to manage existing ones.

You can create sections from the catalog, from an existing section, or from scratch.

The Manage Sections page shows information related to each section, including term, scheduled times, current enrollment, financials, and more. To see all the information available on this page, use the view drop-down in the table title to switch between views.

You can manage different details depending on which table view is selected.

In some views, you can select multiple sections and edit their details.

Learn more about managing sections. [link to online help topic]

Add and Manage Faculty

In the Registration Administration hub you manage faculty information—certifications, office information, authorization (override) permissions, and instructor type. You can filter the faculty list to work with faculty that match your criteria.

You can edit information for a single faculty member or several at once. Select a detail to update and the new value. You can then add more details to edit.

You can add people in your database as faculty members. Search for them by name or ID.

Learn more about managing faculty. [need to add link to Reg help]

Register, Drop, and Withdraw Students

In the Registration Operations hub you build lists of students you want to work with. You can find students individually by name or ID.

Or you can narrow a full list of students to just those who match your filters.

Then you select a term, one or more students, and an option in the Options drop-down.

Register

Register the students for a section in the selected term.

If the section has corequisites, a message notifies you, and you can select a single coreq section for all the selected students or different coreq sections for each selected student.

If any of the students have registration errors, the Registration Overrides pop-up opens. You can override the issues for one student at a time or for all the listed students at once.

Change the Transaction Status

You can change the transaction status for selected students in all the sections they have in a term.

Send an Email

You can send an email to each of the selected students.

Drop, Withdraw, and Move Students

You can withdraw the selected students completely from the term.

For an individual student, using the Action button on a student's row, you can drop or withdraw any or all of their sections.

Learn about Student Registration. [need to add link to reg help]

Manage the Student Section List

From a student's summary page, you can view a student's sections for all terms. For each section, you can set and lock the repeat value. You can also drop, withdraw, or delete one or more sections from a student's registration for a term.

Learn more about managing student section lists. [need to add link to reg help]

Manage Student Section Details

Use this page to view and edit and information for the students in a section. The information appears in three views.

• Section Info: section status (that is, the student's transaction status for the section), division, advising requirement code, and dozens of other fields about the section.

• Student Info: division, billing status and payment information, and dozens of other fields.

• Academic: grades, repeat information, credits, and tests.

You can edit section details for a single student or for several students simultaneously.

Learn more about managing student section details. [need to add link to reg help]

Register Students in Another Section

From a section's roster, you can move students to a different section. This helps you balance enrollment in various sections or better fit the constraints of your facilities and schedules.

When you move students to a new section, you can select an option for what to do with the old section.

• Delete it (so it doesn't show in the student's course history).

• Drop it (so it appears as a dropped course).

• Keep it (so the student is enrolled in both).

Learn more about what you can do on the Course Roster page. [add links to reg help]

The Registration Operations hub options drop-down includes six student information pages:

Each page is a list of students with information on each. On each page, use the Action button to see more details for an individual student. The Graduation page also allows you to manage graduation stages for the student. Use the filter to narrow down the list of students.

You can edit information for multiple students at once.

Learn more about the options on the Registration Operations hub. [need link to reg ops hub]

Manage Attributes

From the General Information page, you can add and remove student attributes. You can also select whether they appear with other student information on the Campus Portal.

Important

Attributes are available to schools licensed for Non-Traditional Registration.

Manage Student Holds

On the Student Holds page, you can add a new hold, and you can edit, remove, or delete an existing hold.

Learn more about managing student holds. [need link to reg help]

The student information that's available in the Registration Operations hub is also available from a student's summary page. There, it's about the individual student, and it's organized into tabs on a single page. You can edit all the information on a page at once. You can edit information and add and remove records such as programs, divisions, graduation stages, and student term records.

View Notepad Notes

From a student's summary page, you can view Notepad notes about students. If you need to edit the notes, use the J1 Desktop Notepad window.

Schools that use attendance reporting can exclude particular courses or sections from reporting requirements, but previously they had to use the J1 Desktop Catalog and Courses windows to do it. Now you can take care of it within J1 Web.

If you want to exclude particular courses from Census Date reporting, Checkpoint reporting, or both, you can do that on the Manage Course Details page.

You can also edit this setting on the Manage Course Details page.

To exclude individual sections, use the Manage Sections page.

You can also edit this setting on the Manage Section Details page.

Learn more about Registration Settings. [need link to reg help]

In the Registration Administration hub, you can manage which variable grading types that students will be able to select in Campus Portal. You will find this setting under Manage Catalog Courses or Manage Sections, on the Grading Controls view of the table. You can turn variable grading types on or off in the Manage Course Details or Manage Section Details windows.

Learn more about Variable Grading Types. [need link to Reg help]

You can now filter based on keywords in all General Information fields with the exception of Holds.

Registrars and Registration Module Managers have several new Student Management permissions available. See the J1 Web System Administration release news topic for more information.