Jenzabar Campus Portal Features Help Hub

Setting Up Grade Entry

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

J1 Desktop Setup

  1. Open the Registration Configuration window.

  2. Click the Registration Configuration tab.

    1. Locate the Grade Notes group box and choose one of the following options:

      • W - Display Grade Notes only in Web Grade Entry

      • E - Display Grade Notes only in EX Grade Entry

      • G - Display Grade Notes both in Web and EX Grade Entry

      • N - Do not display Grade Notes

      Tip

      Grade Notes are created by associating a specific type of attribute to a student. This attribute will display as a Grade Note in Grade Entry in J1 Desktop and/or the Campus Portal according to the value selected from the Grade Notes drop-down. GRNEW, GROLD, and GRD* attributes associated with the student display in Grade Entry based on the setting selected. Dates of the attribute are also honored. If there are multiple GRNEW, GROLD, and GRD* notes, only the one with the latest date displays.

  3. Click the Configuration Table tab.

    1. If you want to allow the Grade Entry feature user to change grades for registrations that have a status of 'History' (assuming the Grade Entry Dates are still open), then select the Allow Instructors with Permissions to Enter Grades for Graded Courses when the Registration Transaction Status is History checkbox.

  4. To control which faculty members can enter grades:

    1. Open the Courses window to the Faculty tab, or else open the Faculty Load window.

    2. In the Web Grading Rights, select a value:

      • Can view and enter grades for ungraded courses

      • No access to view gradesView only access for grades

      • Can view and update grades for graded courses

      • Can view and edit for both graded and ungraded courses

  5. To control whether a grade is to be available for selection in the Grade Entry feature:

    1. Open the Grade Table Definition window.

    2.  In the Details group box, in the Show on Web drop-down, select Web. the advisors or students in the GPA Projection feature in the Campus Portal.

      The grade is also available to advisors and students in the GPA Projection feature.

      1. If applicable, select the Mid-Term Grade Editable in Grade Entry Portlet checkbox.

      2. If applicable, select the Final Grade Editable in Grade Entry Portlet checkbox.

Campus Portal Setup
Define Feature-Specific Settings

  1. Log in to the Campus Portal as an administrator and navigate to the appropriate feature page.

  2. From the Admin Toolbar Admin Toolbar Icon, click Access. The Access page appears. Campus Portal roles that have access to that page are indicated by a green visible Visible Icon symbol while roles that do not have access are indicated by the red hidden Hidden Icon symbol.

  3. Click on the Campus Portal role you are setting up permissions for. If the role has not already been granted access to the page, click the button to toggle it to Visible Visible Toggle Icon.  Additional permissions appear.

  4. To grant administrative privileges to a Campus Portal role, click the button for the Allow this role to manage this page permission to move the toggle to "Yes".  Administrative permissions will allow the users in the role to add or remove features and set page and feature level permissions.

  5. Click the Setup menu option. The Portal Settings page appears.

  6. To allow midterm grades, select the Use Midterms checkbox. This allows a Midterm Grade column to display on the Update Student Grades screen. If you clear the Use Midterms checkbox, faculty are not allowed to enter midterm grade information, and columns and text related to midterm grades are not displayed on the Update Student Grades screen.

  7. To allow faculty to enter student absences, select the Allow Absence Entry checkbox. This allows an Absences column to display on the Update Student Grades screen. If you clear the Allow Absence Entry checkbox, faculty are not allowed to enter student absences, and columns and text related to absences are not displayed on the Update Student Grades screen.

  8. To allow faculty to enter student clock hours, select the Allow Clock Hours Entry checkbox. This allows a Clock Hrs column to display on the Update Student Grades screen. If you clear the Allow Clock Hours Entry checkbox, faculty are not allowed to enter student clock hours, and columns and text related to clock hours are not displayed on the Update Student Grades screen.

  9. Select the appropriate option for Allow Last Date of Attendance Entry.

    These are the options if you select Allow faculty members to submit Last Date of Attendance for their students when they are submitting grades:

    • Last Date of Attendance is optional for all students (grades can be submitted with or without a Last Date of Attendance)

    • Last Date of Attendance is required for all students (grades can only be submitted with an accompanying Last Date of Attendance)

    • Last Date of Attendance is required for all students with the following grades: If you select this option:

      • The grade Select… drop-down display all available grades. Three additional grade Select… drop-downs are displayed.

      • Click the More… button to add as many as needed.

  10. Click the Save button.