Essay

Jenzabar Campus Portal Features Help Hub

Essay

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Essay question type lets people enter multiple lines of text (e.g., people can respond to essay questions or enter open-ended comments/feedback).

How To

Add an Essay Field and Set Up the Definition Properties

Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click on the form you want to update. The admin view of the form displays.
Click Add Question.
Enter a Unique ID for the essay question.
Select Essay from the Type drop-down.
In the Text field, enter and format the label you want to use to describe the essay field.
Text is automatically added to the left of the essay field. Use the Text Position options to move it to the top or right.
If you are grouping fields, enter the group name in the Group field.
Note
Each question being included in the group must have the same group name in this field.
If you are using a collection grid:
1. Select the grid you are associating the essay with from the Grid drop-down.
2. Select the appropriate Grid Function from the drop-down.
Click Save changes.

Configure Essay Settings

Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click on the form you are working with.
Click on the tab you want to work with.
Right-click on the question/field and select Properties to open the Edit Item pop-up.
Click the Settings tab.
Use the Alignment options to move the question to the center or right.
Enter the Width and Height you want the question to be.
Note
You can use the percentage of 100 or use px, pt values (e.g., enter 50% or 50px to make a question smaller).
Use the Font Size field to determine the font size of the text the user enters.
Tip
Consider the height and width of your field. If you size them down and use a large font size, text may not appear.
Enter a known CSS class in the Input control CSS classes field if you want to apply a CSS class to the question.
Set up the attributes:
1. Select the Required checkbox if users are required to select an option.
2. Select the Read Only checkbox to make the question visible to users but not available to select.
3. Select the Show Only in Report checkbox to make a question/field only visible in the report view or EX FormFlow - Workflow.
4. The Hide On Load setting can be used to hide a question on the form until another action takes place.
  Caution
  This setting will soon be discontinued. To show/hide a question, use the Rules tab.
5. Select the Include in Report Grid checkbox to include the question in the form report summary table on the Report View.
Enter a Default Value if you want specific text when the user access the question.
Note
Form users can update what is entered here. You can also use @@ string replacers in this field.
Select the Add Double Value to Final Balance checkbox if your question includes a value amount mapped to a selected Payment Profile and you want to double the final balance amount.
Caution
We recommend that you use the Balance Calculator to modify the final balance as this setting will eventually be discontinued.
Select the Multiply Balance by Double Value checkbox if your question includes a value amount mapped to a selected Payment Profile and you want to multiply the amount by the Fee Amount in the Payment Profile.
Caution
We recommend that you use the Balance Calculator to modify the final balance as this setting will eventually be discontinued.
Notice
An event participant is registering for an event and they have 3 guests attending with them. There's a fee and when they select the number attending this will multiple the fee of the event by 4.
Use the Map to Payment Field drop-down to select the question information available to the payment feature.
Select the appropriate event field from the Map to J1 Web Event Field drop-down options to associate the question with information in J1 Web Events.
Important
This option is only available to schools with a J1 Web Events Management license.
Note
If you use the question with a multi-part event that allows invitees to select the events they are attending, see Build a Multi-Part Event Registration Form.
Enter additional information or brief instructions for form users in the Help Info Text field.
Note
Help information is shown next to a help icon that shows your text when the user hovers over or clicks on it.
Important
This option is only available to schools with a Candidate license.
Click Save changes.

Associate an Action with the Essay Field

Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click on the form you are working with.
Right-click on your form question and select Properties to open the Edit Item pop-up.
Click Rules.
Click Add Step.
In the first drop-down, select the If answer value is condition.
Note
Rules MUST ALWAYS have an If answer value is condition in the first statement of the sequence. This tells FormFlow to execute the action if the user's answer matches the answer value you specify.
In the answer value field to the right of the drop-down, enter the answer value that will trigger the action to execute.
Tip
If you want the action to execute if any answer is entered, or if you are setting the action to trigger when a button is selected, enter * in the answer value field.
In the third drop-down, select the action you want to happen.
sidebar. Examples
To show the form user a message, select Alert: Show message. A blank field appears where you can enter text you want shown in a pop-up notification. This can be useful when you want to notify the form user about their choice.
To show or hide other form options based on what the forum user selected, use the group clear, hide, show, and toggle options.
Click Add Step to add another action.
Select one of the following conditions from the drop-down list:
- Else if answer value is tells FormFlow to execute the action if the answer value matches the new answer value you specify when the "If" condition fails.
- Else will tell FormFlow to execute the action if no previous conditions were met.
- And will tell FormFlow to execute the action in addition to any other action that is set to execute in the previous rule condition.
Use the drop-down and answer value field to define what actions you want to occur when the form user is working with a question.
Repeat steps 10-12 to add as many actions as needed.
Click Save.

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